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Board of Directors Meeting Minutes

23 February 2021 @ 7:00pm EST

Attendees:

  • Karen Brown
  • Jean Archer-Colella
  • Barry Creighton
  • Kimberly Ferguson
  • Kim Smith
  • Kelly McFee
  • Christine Miller
  • Mikhail Novikov
  • Richard Simman
  • Naz Wahab
  • Amelia McCracken
  • Chris Winters

7:05pm EST called to order: Christine Miller

Review of Minutes & Old Business – Christine Miller

  • Reviewed old minutes from November – no edits required

Old Business – Christine Miller

  • The three new board members (Kim, Jean, Kelly) have voting privileges as of January.

Chair Report – Karen Brown

  • 18 invites for different vendors have been sent out for the Symposium
  • 3M/KCI has expressed interest in becoming a premium member. Meeting set up to discuss this next week.
  • Verbal commitment from all participants from last year.
  • Needing a contact from Molnlycke
  • Bylaws update finished in December – Kimberly sent this to the lawyer for review. Kimberly will give us an update on this.
  • WoundCon March 12th, 2021 – we will have a free booth like we had last year. We get to advertise in a virtual booth that we don’t have to man.
  • We will have Amelia advertise on our medial accounts that Richard will be speaking at WoundCon.

Treasurer Report – Kim Smith

  • January total income – $5,079.29 and total expenses – $676.87
  • Net Operating Income – $4,402.42
  • Total Assets YTD = $64,010.42

Education Chair Report – Richard Simman

  • We have a finalized symposium agenda.
  • Speakers and moderators lined up for both days.
  • Do we have the contact information for all of the speakers – CME info/COIs.
  • We are using the Whova platform again.

B2B Chair – Mikhail Novikov

  • Agenda and speakers lined up for B2B

CME Application – Naz Wahab

  • We are wanting to apply for the symposium and B2B to be available all year on the self-study tract.
  • Naz needs 2 volunteers to assist with this – we have to identify objectives for each topic/session. Should be 2-3 hours of work per person. Richard and Christine have volunteered to assist.
  • Don and Karen are going to be working with Goldfarb.

Membership Chair Report – Barry Creighton

  • Barry and Jean will work together with membership/media
  • May tap some non-board assistance from Deanna Vargo, previous Membership Chair.

 Media Chair Report – Jean Archer-Collela

  • Newsletter update:
    • New or existing articles for publication
    • Research, case reports, tips and pearls, letters to the editor, editorial commentary blog
    • Author’s guidelines have been shared with the membership
    • Guidelines reviewed
    • Can we create a template/examples for article submission that can be posted on the website?
    • We will feature a bio and photo of authors
    • When an article is submitted “submit final article” the submission will be sent to Amelia or Jean who will then issue blinded copies to reviewers
    • We can issue a call for reviewers from multiple disciplines
    • We do have a question – if a board member wants to submit a new paper, they should not review their own paper
    • We do have articles that have been submitted
    • We need to have some discussion regarding a peer-reviewed process – multidisciplinary, board vs. non-board
    • Do we have some non-board members to tap – Penny Campbell, PT
  • Website update:
    • Save the Date for the Symposium
    • WoundCon Advertising
    • Corrections for new Board members
    • Remove the Journal section
    • Overall update
    • Marketing campaign – what can we do to improve this? Videos, interactive components, etc.
    • Updated letter from the Chair – quarterly
    • Quarterly Round table discussions – we will need to engage the membership, submit challenging cases that they have encountered in their practice, if no submissions, we can review some of our own. Have 4-5 cases prepared for each round table discussion. We will want to send out invites for these. Can we start by sending out an email from the College inviting the membership to submit challenging cases to review? Richard and Chris have offered to help organize this. We can promote the case studies/grand rounds on the website and in the newsletter. Can we shoot for second week of April? Members can present their cases live or we can present the cases on their behalf.
  • Jean, Barry and Amelia to meet to set up framework for Marketing

    Other Orders of Business

    • Updated BOD contact list was circulated earlier this year
    • Quarterly BOD mtg plan to be second month of each qtr. On the 4th Tuesday.
    • Next Symposium planning meeting March 2 at 7:00PM EST – First Tuesday of the month. Meet in May and July.
    • Next EC Meeting March 16 at 7:00PM EDT

    We can out reminders 1 week prior to meeting dates – Kelly will send these out.

    Please remember to send your written reports to Kimberly for placement on the website.

    Adjourned: 8:07 pm EST.

    3 November 2020 @ 7:00p EST

    Attendees: 

    • Karen Brown
    • Jean Archer-Colella
    • Barry Creighton
    • Kimberly Ferguson
    • Kelly McFee
    • Christine Miller
    • Mikhail Novikov
    • Monica Progar
    • Richard Simman
    • Naz Wahab

    7:05pm EST called to order by Karen Brown.

    Welcome New Board Members – Introduction of Jean Archer-Colella & Kelly McFee.

    Review of Minutes & Old Business

    • Reviewed old minutes from September – no edits required. 

    Chair Report – Karen Brown

    • Need to update Bylaws – Karen, Christine & Naz will perform the review with a dealing of 12/31/20.
    • Nomination needed for Chair Elect.

    Membership Chair Report – Karen Brown

    • Jesse Cantu outgoing Chair is unable to attend many meetings.
    • Barry Creighton has been helping with membership along with his Media Chair duties.
    • The symposium generated 180 new inquiries into membership.
    • Amelia is sending out an emails to potential members and based upon their interest/response, Board members will be assigned to reach out on a personal level. The matching of potential members will be by sepciality when possible. RNs outnumber MDs and DPMs.
    • The membership meeting with be held & recorded through Zoom this Thursday (11/5/20 @ 7:30pm EST).

    Treasurer Report – Monica Progar

    • October total income – $7,187.21 and total expenses – $1,948.18.
    • January thru October total income – $26,976.29 and total expenses – $16,912.97.
    • Total Assets YTD = $58,329.35.

    Education Chair Report – Richard Simman

    • There is still interest in finding another journal, but cost is an issue ($20,000 per year). In the meantime, perhaps case study webinars can be performed to engage membership.

    B2B Chair Report – Mikhail Novikov

    • Program ran very successfully at the symposium and the college is pending a contract with a physician practice for a 1-year course access at the cost of $1,999.

    Media Chair Report  – Barry Creighton

    • Amelia has signed a 1-year contract to manage the website, advertising and IT functions for the ACCCWS (she did an amazing job with the symposium this year). 
    • Barry gave a breakdown of data regarding symposium attendee feedback – most felt the symposium offered a good review of wound healing, the Whova platform and the new techniques. Topics were well received.
    • Some recommendations to improve next year include more breakout sessions / “hands-on” events, more lymphedema, NPWT, HBOT, longer time frame for CMEs, and atypical wounds.
    • Proposed a Quarterly ACCWS newsletter with case studies to engage the membership.

    Membership Survey Results – Kimberly Ferguson

    • A four-question survey was sent out to the entire membership and there were 45 responses received.
    • Most are somewhat interested in a “Round Table” discussion regarding current wound care topics.
    • Majority would like a bi-annual membership meeting.
    • Majority interested in a quarterly newsletter.
    • The most common positive aspects of ACCWS membership include CME opportunities, collaboration, and best practice guidelines.
    • Suggestion was made to add a map function on the website so the ACCWS members can be located by patients and employers who are interested in their expertise (more to come on this topic). 

    Open Positions – Karen Brown

    • At the end of the year, the following positions will need to be filled: Treasurer, Membership Chair, Media Chair, & Bylaws Chair (Christine has agreed to take on this role). 
    • ACCWS has a booth at Fall WoundCon which will be held on 11/11/2020.

    Symposium Planning Meeting Tuesday 11/17 @ 7pm EST.

    Adjourned: 7:52pm EST.

    10 September 2020 @ 6:30p EDT

    Attendees:

    • Karen Brown
    • Jesse Cantu
    • Kimberly Ferguson
    • Christine Miller
    • Mikhail Novikov
    • Monica Progar
    • Richard Simman
    • Naz Wahab
    • Chris Winters

    6:30pm EDT called to order by Karen.

    Review of Minutes & Old Business

    • Reviewed old minutes from June meeting-no edits required
    • Chris was able to obtain $4,000 refund from the Sheraton

    Chair Report – Karen Brown

    • During the symposium, we will need the board members to help man the ACCWS booth periodically.
    • For next years symposium, proposed date September 18th & 19th 2021 (more discussion to follow)

    Membership Chair Report – Jesse Cantu

    • Attendance for the ACCWS symposium has exceeded expectations (cap) is now 500+

    Treasurer Report – Monica Progar

    • Reviewed financial statements
    • $150 check pending from former Chair (US Bank account)

    Nominating Committee Chair Report – Chris Winters

    • Voting is open until 9/16, currently 172 members have voted out of the total 238

    Education Chair Report – Richard Simman

    • Still waiting to hear from Elsevier regarding ACCWS members being able to scan for access to previously published journal articles (JACCWS).

    Media Chair Report – Barry Creighton

    • Kudos given to both Kimberly & Amelia for all of their hard work!! They have been amazing!

    Other

    • Lara from Goldfarb will email all speakers to gain their permission to post the symposium presentation on the ACCWS until the end of December 2020.

    Adjourned: 6:56 pm EDT.

    30 June 2020 @ 7p EDT

    Attendees:

    • Karen Brown
    • Kimberly Ferguson
    • Christine Miller
    • Mikhail Novikov
    • Monica Progar
    • Richard Simman
    • Naz Wahab
    • Chris Winters

    7:04pm EDT called to order by Karen.

    Old Business

    • Reviewed old minutes from March meeting
    • Still pending receipt of hotel refund (Sheraton)

    Chair Report – Karen Brown

    • Invited to host a virtual booth for summer WoundCon (Friday 7/17), we will need to divide up the time between our board members (possibly 30-minute increments each to cover the day). This will be through On24 virtual platform.

    Treasurer Report – Monica Progar

    • Current balance is around $41,000 this includes the $10,000 from Medline.

    Nominating Committee Chair Report – Chris Winters

    • Presently, there are 6 applicants (4 MDs, 1 DPM, 1 RN)- nomination deadline is 7/31/20
    • Will need to fill 4 positions to have the full complement of 10 board members.

    Education Chair Report – Richard Simman

    • Post Symposium- focus on putting educational material/testimonials on our website to make it more dynamic.
    • The loss of ACCWS journal was an unfortunate but still has visibility online. To resurrect the journal, we will need member & board commitment to contributing articles.

    CME Nevada Issue – Naz Wahab & Karen Brown

    • Nevada will only grant 8 CEs for the 2-day symposium.
    • Suggested that breaks can be reduced in the virtual format, along with making the lectures 1 hour long.
    • Naz will see if these modifications will help increase the CME level as Goldfarb is awarding 13 CEs.

     Whova Virtual Platform – Kimberly Ferguson

    • The Executive Committee reviewed different platforms and selected Whova for its versatility and price.
    • The presentations can be pre-recorded, with live Q&A/panel discussions
    • There are centers for sponsors & exhibitors with chat rooms available
    • It can be customized with our brand
    • Attendee analytics can be tracked
    • Attendees can directly contact speakers & vendors
    • The cost is $1,399 for up 500 attendees
    • Our content will be stored separately (either our website or youtube)
    • Amelia will be in contact about the recording process for the speakers.

    Other

    • Naz introduced the of possibility of the ACCWS joining with the AWC, more to come on  this proposition.

    Adjourned: 8:03  pm EDT.

    31 March 2020 @ 7p EST

    Attendees:

    • Karen Brown
    • Barry Creighton
    • Kimberly Ferguson
    • Christine Miller
    • Mikhail Novikov
    • Monica Progar
    • Richard Simman
    • Naz Wahab
    • Chris Winters

    Regrets:

    • Jesse Cantu

    7:05pm EST called to order by Karen.

    Old Business/Welcome

    • Minutes from the previous meeting in October 2019, not available at this time for discussion
    • New board member, Christine Miller, will fill the vacant role of Secretary
    • Welcome back, Mikhail Novikov, who will fill Penny’s Chair position until 2021.
    • Chair-Elect & Bylaws Chair
      • There are open positions for the Chair-Elect and Bylaws Chair positions due to recent departures.
      • Board members are asked to think of motivated college fellows that may be a good fit for these positions.
      • Ideally, a new Bylaws Chair is needed by the end of April
      • The suggestion was made to see if Don Mrdjenovich would consider filling this vacancy due to his vast experience with the college.

    Symposium Updates

    • Consensus was reached to not include a COVID-19 disclaimer in the symposium brochures & promotional materials
    • The uncertainty surrounding COVID-19 spurred a lively discussion regarding having a plan B, in case this crisis is not resolved by September.
    • A “back out” date if needed, to minimize the college’s financial loss has yet to be determined. Karen has been in contact with the hotel/conference site (Glenda) and will clarify this date later. We still owe between $10,000-$15,000.
    • Barry has looked into the Hub, a virtual learning platform, as an alternative option. This platform has the capacity to provide lectures, surveys, and vendor exhibit interactions. The hub conference app is around $1600 and a customized ACCWS app would run around $2000.
    • Richard suggested looking into conference/event insurance -Karen will check with Glenda regarding this matter.
    • Karen will also see if a cheaper deal can be reached with the conference site regarding the current $72 per person/day rate.
    • The brochure appearance was discussed, it was agreed upon that removing the learning objectives for each topic will make it more streamlined and less busy.
    • CME sponsorship for the symposium is a costly & labor-intensive process: status is still undetermined.
    • Chris will check on podiatric CME & Naz will investigate the allopathic CME, and Karen is addressing the nursing CE.
    • Physical Therapists will need to secure their
      own credits Ment Contract Review
    • A unanimous vote was achieved in favor of accepting Amelia’s contract as a matter of good record keeping. She has been very dedicated and generous to the ACCWS.

    Membership/Journal

    • There are 400 members of the ACCWS with only 250 being active
    • There are 3 open board positions, still to be determined if the positions should be filled now or at the normal cycle.
    • The loss of ACCWS journal was an unfortunate event, due to the lack of scholarly submissions. A consensus was reached to “crawl before we walk” and begin collecting article submissions for publication on our website (though not
      indexed works) as a beginning step. The end goal is to reach the academic level that we previously held.

    Adjourned: 8:15 pm EST.

    13 June 2019 @ 4:30p EST

    Attendees:

    • Monica Progar-Treasurer
    • Kimberly Ferguson- Accountant
    • Karen Brown- Chair Elect
    • Christopher Winters- Chairman

    Meeting called to order by Chris.

    Social Media

    Barry has access to Twitter and Linked in. Barry not comfortable to create facebook page.

    Kim will be person to work with our social media along with Don and have admin privileges.

    Other Business

    Karen will check if there is any conflict for dates on the symposium with WOCN mid-west regional meeting

    We will present the below to the Board on our call. Asking Penny to send this information out to the Board ASAP so they have it fresh in their mind for the call.

    • Planning to host symposium in 2020
    • Budget 15-20K
    • Looking at September 11th and 12th or 18th and 19th, 2020
    • Executive Board recommending Location – St. Louis MO
    • Preferred venue is the St. Charles Convention Center -waiting for Kim to receive response from them with availability.
    • Recommending a Block of 50 hotel rooms
    • Looking to have approximately 200 people.
    • Need a board member to volunteer as chairperson
    • Assign subcommittee chairs
      • § Registration
      • § Venue management (Kimberly)
      • § Speakers
      • § Vendors
      • § CME/CEs (Barry?)
    • Kimberly to get us a list of members who live in the area who can assist on site with registration
    • Friday Symposium (all day) with Saturday offering Back to Basics.

    Meeting adjourned.

    25 October 2018
    29 November 2018 @ 6:00p EST

    Attendees:

    • Penny Campbell
    • Kimberly Ferguson
    • Monica Timko-Progar
    • Naz Wahab
    • Barry Creighton
    • Don Mrdjenovich
    • Richard Simman
    • Daniel LeGrande
    • Mikhail Novikov

    Meeting called to order by Monica Timko-Progar at 6:05p.

    No Old Business To Discuss.

    New Bank Account

    • PNC is ready when we are
    • Monica to go to her local PNC and set up the checking account under the American College of Clinical Wound Specialists. Monica will then add Karen Brown as a co-owner of the account and Kimberly Ferguson as an authorized signer
    • Karen Brown has agreed to fill the responsibility of setting up a credit card and merchant account under the College’s name and act as a guarantor
    • Guarantor is easily transferred when needed
    • The board has agreed to set up these accounts listed above under the American College of Clinical Wound Specialists Inc. with PNC

    New Member Update – Facebook Page

    • New board member Monday
    • All board members to be featured on FB page
    • Barry Creighton is the first feature
    • If you have not turned in your bio to Kimberly yet, please do so asap.

    Website Update – Kimberly Ferguson

    • Kimberly reformatted the first page and moved the donation request to the bottom of the page as requested
    • Added the Pressure Ulcer Summit announcement to webiste

    Membership Update – Kimberly Ferguson

    • ~200 active members
    • 250 members still working on renewals

    Financials – Monica Timko-Progar

    • $18,239 in the bank
    • Board agreed to increase the payment to McNamee to $1,000 per month from $500. Balance due is $8,300.

    Symposium

    • We have a separate call for this with it’s own set of meeting notes
    • Everyone sent meeting minutes
    • Next Symposium call is set for December 13th. Invitation sent out on 11/29/18
    • CareRite corporate planners to join our call on the 13th, if possible. They will determine if CareRite will be a partner. In doing so, it will not cost us anything for the planning assistance. If not, they will assit us with direction in finding a conference planner.

    Toledo Meeting

    • Karen Brown and Chris Winters assigned to join the planning call for the upcoming Toledo Conference
    • Promedica has decided to use local people since they lost $2k on the meeting last year. No speakers from the College Board this year.
    • The College will be visible in the marketing and educational materials and get a free booth for membership promotion
    • The College will get all proceeds from the Back to Basics course on Day 2
    • Slides for the B2B course need to be updated. Karen, Barry, Penny, Mikhail and Don have agreed to update the slide decks. Work to begin in January 2019.

    Other Business

    • Don – Committee Chairs need to be re-ratified or re-assigned at the beginning of 2019
      • Executive Committee needs to be re-assigned or continuation of current committee members at the beginning of 2019
      • Committee Chair assigned by New Chair – Karen Brown
      • Needs to be put on the agenda under New Business for January meeting
    • Richard – Relationship with Elsevier will be over with the last Journal publication in December
      • We are looking for a new publisher.
      • 3 opportunities for future:
        • EPlasty – online journal, receptive to having us publish in a section of their journal
        • Annals of Plastic Surgery
        • AAWC has split with HMP
          • may want to collaborate
          • they lost the journal Wounds
          • looking for a new journal opportunity
      • Put on the agenda for next meeting to allow more time to discuss
    • Symposium Meeting planned for December 13th

    Meeting adjourned at 7:12p EST.